Greenpeace International is looking for a Ships Operations Coordinator to support the Technical Operations Manager in scheduling and coordinating ship operations as part of the global campaign programme, in accordance with international requirements and the allocated budget, to ensure effective and efficient use of Greenpeace ships. As a Ships Operations Coordinator, you will perform your duties under the guidance of the Technical Operations Manager and/or Unit Head.
It is a job share position for 2 days per week and the candidate must be based Amsterdam.
Your main duties will include (but is not limited to):
- Logistics Coordination - Coordinate and appoint port agents, cost negotiation, maintaining and updating database of port agents and schedules.
- Maintaining the budget of the Unit - Follow up on invoices,, monthly budget checks and reporting, process port disbursement accounts from agents, process payments and advances, maintaining cash book.
- Nautical charts and publications - Requisitions for charts and publications from ship’s and ensure timely delivery through appointed suppliers, follow up from ship’s quarterly inventories of nautical charts and publications, and maintain control of invoices from suppliers.
- Action Boxes - Follow up monthly inventory control of ship’s action boxes
- Victualling Reports - Follow up on monthly victualling reports from ships and maintain database of suppliers for food and provisions.
- Ships Log Extracts - Follow up with ships on monthly log extracts and seek clarification when applicable.
- Information - Maintain information systems and procedures under the guidance of Technical Operations Manager and /or Unit Head to ensure up-to-date ship schedules, inventories mail, correspondence and general ship information is available to all Greenpeace employees.
- Certification - Follow up with flag administration ship certification validity and renewal.
- Claims , Complaints & Queries - Follow up all ship operational insurance claims and invoices, complaints and queries on ship operations.
Skills required / qualifications
- Essential IT skills (spreadsheets, Excel, Power point)
- Good organizational planning and coordination skills
- Experience in budget control
- Flexible and team player
- Proactive approach and ready to work to solutions
- Fluency in written and spoken English & good communication skills
- Experience with ship or office based marine operational work (minimum of 3 years ship officer experience or one year office experience in ship operations desirable)
Greenpeace is taking action all over the world for our planet’s future. Our volunteers, activists and staff come from all corners of the globe, cover the age spectrum and come from all walks of life. What they all have in common is their commitment to working for a green and peaceful future for everyone. With creative local actions for the planet they positively affect their communities, their countries, and ultimately, the world at large.
If you meet this criteria, you may apply here. Deadline is 12th of December 2018.
Greenpeace International is an equal opportunity employer with a longstanding commitment of providing a work environment that respects the dignity and worth of each individual. We recognise and value the benefits and strengths that diversity brings to our employees and the whole organisation and we thrive in an environment that encourages respect and trust. We do not discriminate in employment opportunities or practices on the basis of age, ancestry, citizenship, colour, disability, ethnicity, family or marital status, gender identity or expression, natural origins, political affiliation, race, religion, sexual orientation, sex, veteran status or any other legally protected characteristic.
For additional questions about the vacancy or the recruitment process, you can contact our Recruitment team at firstname.lastname@example.org.