The Global Programme Office at Greenpeace International is seeking a Coordinator to join their team. You will be working closely with two other Coordinators to enable communication and coordination within the global programme functions at Greenpeace International, working across campaigns, global engagement and operations (like ships, actions and investigations).
This role is split equally into two components: 50% of the role is proactive project coordination and management inside the Global Programme Office, and the remaining 50% of the role directly supports one of the Directors as executive assistant (in this case, the Global Engagement Director). This role demands a high degree of flexibility and proactivity, and the ability to balance priorities both individually and as part of the three-person Coordination Team. The role has one direct line manager in the GPO, but the leadership in this Unit is shared by two Unit Heads.
It is a full time position and you may be based at any of the independent Greenpeace Organisations (subject to agreement), with preference to a 5 hour range from the Central European Timezone (CET).
Your duties will include:
- Managing the design and execution of cross-programme projects and initiatives, monitor progress and ensuring milestones in the project plan are met and delivered, tracking risks and dependencies, maintaining alignment across the project, managing stakeholder needs and expectations and managing budget as agreed, by using relevant project management standards or tools.
- Setting up and maintaining accessible information management systems to support the smooth running of the relevant Department and the Global Programme Office (GPO), leading on inducting new staff into the overall Global Programme., and assisting in the management and monitoring of the relevant Department and Global Programme Office budget.
- Handle stakeholder relationships, ensuring a can-do and integrated approach across the global programme by working closely with the staff of the relevant Department and the GPO.
- Building and maintaining internal networks with National/Regional Organisations (NROs) for the Programme network, and facilitate sharing by maintaining databases, best practices, and supporting capacity
- Provide administrative and logistical support to the relevant Director in an EA capacity,, including email and calendar management, task and request prioritization, financial administration, and travel arrangements
- Maintain the Global Programme calendar and proactively avoid clashes or inefficiencies. Lead the logistics team and contribute to the agenda teams for high-profile multi-stakeholder strategic meetings.
A full job description is available upon request.
What we are looking for:
- A minimum of 4 years in a similar role, of which a minimum of 1 year in an international organisation (international, multi-stakeholder, and with a close working relationship with a Senior Management Team member).
- Track record of working well in small, non-hierarchical teams and demonstrated ability to co-create.
- Ability to establish priorities and to plan, coordinate and monitor your own work plan and adjust in light of team needs and workflows.
- An affinity for managing complex information flows in a fast paced working environment.
- Experience in planning, rolling out and monitoring projects is a plus.
- Excellent communication skills: ability to communicate with high level stakeholders in a suitable manner, ability to support and improve communication within and between teams, and experience of information management and audience-centred mass communication.
- Demonstrable track record of maintaining confidentiality and handling sensitive information in a nuanced way.
- Experience with developing and tracking budgets.
- Fluency in written and spoken English; second UN language an asset.
- Experience in working effectively to very tight deadlines and under demanding conditions.
- Experience and flexibility in working across borders, time zones, with multicultural teams and to travel occasionally.
- Ability to find joy in organisational optimisation and change management.
If you have a solutions-oriented attitude and wish to apply for this position may attach your CV and cover letter here. Deadline for applications is 5th December 2019.
For additional questions about the vacancy or the recruitment process, you can contact our Recruitment team at email@example.com.
Greenpeace International is an equal opportunity employer with a longstanding commitment of providing a work environment that respects the dignity and worth of each individual. We recognise and value the benefits and strengths that diversity brings to our employees and the whole organisation and we thrive in an environment that encourages respect and trust. We do not discriminate in employment opportunities or practices on the basis of age, ancestry, citizenship, colour, disability, ethnicity, family or marital status, gender identity or expression, national origin, political affiliation, race, religion, sex, sexual orientation, veteran status, or any other legally protected characteristic.